At most medical centers in Israel and elsewhere, one of the challenges is collecting as much information as possible for tracking the quality of care and the inputs used in the course of the treatment, without encumbering the medical staff with demands that cannot be met or that the cost of meeting them is too high for the organization. We present here a solution that tracks the use of medications and medical equipment, managed by batches (expiration dates) and/or serial numbers. The information required by the organization is the location and quantity of the batch and serial items within the medical center, the ability to collect them in case of recall by manufacturer, and/or quick identification of patients who have been treated with specific serial numbers or batches.
The solution provides the possibility of monitoring and tracing equipment dispersed among various departments and the ability to report on demand from the perspective of the departmental production floor, with reference to given hospitalization IDs.
The existing solution for departmental inventory management consists of a system of computerized storage devices developed by Matrix. Three types of devices can be designed:
- Open cabinet (Binz)
- Computerized equipment cabinet (eCab)
- Computerized medicine cabinet (eMcab)
In each of the three types of storage the system allows full tracking of medical equipment/medicines at the level of batch numbers and/or serial numbers according to the needs of the organization, and to disburse from storage directly to the patient ID.
Under the current work arrangements with the storage, at any given moment it is possible to locate batch numbers and/or serial items on the department floor by means of the storage system. If necessary, it is possible to identify the patients who were treated with a given batch or serial number. The information about the location and/or use of a given batch is critical to the medical center as well as the manufacturer of the equipment/medicine suspect of being problematic, it allows the medical center to take the necessary steps in case an item is suspected of being defective, and allows its rapid and efficient collection. The data accumulated in the computerized storage system complements the data residing in the ERP systems of the medical institution regarding the inventory in the warehouses that has not yet been transferred to the various departments.